World Association of Oculofacial Plastic & Reconstructive Surgeons (WAOPRS)
Last Updated: 01/08/2026
The World Association of Oculofacial Plastic & Reconstructive Surgeons (WAOPRS) (“WAOPRS”, “we”, “us” or “our”) respects and is committed to protecting the privacy of its members, applicants, delegates, faculty, speakers, researchers, authors, website visitors and other persons who interact with the Association. This Privacy Policy explains how WAOPRS collects, uses, stores, processes, shares and protects personal data obtained through its website, membership services, scientific and educational activities, conferences, webinars, workshops, publications and other Association activities. WAOPRS processes personal data in accordance with applicable laws of India, including the Digital Personal Data Protection Act, 2023 and the Digital Personal Data Protection Rules, 2025, to the extent applicable and as the relevant provisions are brought into force, together with other applicable information-technology, contractual and regulatory requirements. MeitY
1. Scope
This Privacy Policy applies to personal data collected or processed through the WAOPRS website and associated services, including membership applications and renewals, member accounts, conferences, webinars, workshops, scientific meetings, fellowship or training programs, abstract and manuscript submissions, newsletters, professional communications, awards, surveys, feedback forms, payments, professional directories and enquiries submitted to WAOPRS.
This Policy does not govern independent third-party websites or services that may be linked from the WAOPRS website.
2. Personal Data We May Collect
1. Depending on how you interact with WAOPRS, we may collect personal data including your name, title, postal address, country, email address, telephone number and profile photograph.
2. For professional and academic activities, we may also collect qualifications, specialty or subspecialty, professional registration details, institutional affiliation, academic designation, professional biography, research interests, publications, memberships, training history and other professional credentials.
3. Membership-related information may include membership category, membership number, application details, membership status, joining and renewal dates and relevant correspondence.
4. For scientific and educational activities, we may collect conference registrations, abstracts, presentations, faculty or speaker details, attendance records, certificates, workshop selections and feedback.
5. Where payment is required, WAOPRS may process transaction references, payment status, amount, invoice information and refund records. Complete banking, card, UPI or other payment credentials may be processed by an authorized payment-service provider rather than directly by WAOPRS.
6. Our website may also automatically collect limited technical information such as IP address, browser type, device information, operating system, access date and time, pages visited, referring website, cookies and security or diagnostic information.
3. Purposes of Processing
WAOPRS may process personal data for purposes including:
- processing and administering membership applications and renewals;
- verifying professional qualifications and eligibility;
- maintaining membership records;
- organizing conferences, webinars, workshops, CMEs and scientific meetings;
- administering fellowships, training and educational activities;
- processing abstracts, manuscripts and scientific submissions;
- issuing certificates, awards and professional recognition;
- managing registrations, payments and refunds;
- communicating important organizational and scientific information;
- maintaining professional directories where applicable;
- responding to enquiries and requests;
- operating, securing and improving the WAOPRS website;
- detecting fraud, impersonation and cybersecurity threats;
- maintaining appropriate organizational and financial records; and
- complying with applicable legal, regulatory or judicial requirements.
WAOPRS will not knowingly process personal data for a purpose incompatible with the purpose for which it was collected unless such further processing is permitted by applicable law or appropriate additional consent is obtained.
4. Consent and Lawful Processing
1. WAOPRS will process personal data only for lawful purposes and on a basis permitted by applicable law.
2. Where processing is based on consent, consent will be obtained in a manner designed to be free, specific, informed, unconditional and unambiguous, with clear affirmative action where required.
3. Where consent is relied upon, individuals may withdraw that consent through the method provided by WAOPRS. Withdrawal of consent will not retrospectively invalidate processing lawfully undertaken before withdrawal.
4. Where another lawful basis or legitimate use recognized under applicable law permits processing, WAOPRS may process the relevant personal data without relying upon consent.
5. The DPDP Act establishes the statutory framework for notice, consent and certain legitimate uses, while the final Rules prescribe implementation requirements as their relevant provisions become operative. India Code
5. Disclosure of Personal Data
WAOPRS does not sell or trade personal data.
Personal data may be disclosed, where reasonably necessary and lawfully permitted, to authorized WAOPRS office-bearers and administrative personnel; website and information-technology service providers; conference and event-management providers; payment processors; email and communication providers; publication or scientific service providers; professional advisers, accountants or auditors; and governmental, regulatory, judicial or law-enforcement authorities where disclosure is required or permitted by law. Service providers processing personal data on behalf of WAOPRS should be required to maintain appropriate confidentiality and security and to use the information only for authorized purposes.
6. International Processing and Transfers
1. WAOPRS is an international professional association and may interact with members, faculty, researchers, institutions and service providers located outside India.
2. Accordingly, personal data may be transferred, accessed or processed outside India where reasonably necessary for legitimate Association activities and where permitted under applicable law.
3. WAOPRS will comply with restrictions or safeguards governing international transfers that are applicable at the relevant time.
7. Data Security
1. WAOPRS will take reasonable technical, administrative and organizational measures appropriate to the nature of the personal data processed.
2. Such measures may include access controls, password protection, restricted administrative privileges, secure hosting, encryption where appropriate, backups, malware protection, logging, monitoring and appropriate contractual safeguards with service providers.
3. However, no electronic storage or internet transmission system is completely immune from unauthorized access, cyberattack or technical failure. Accordingly, WAOPRS cannot guarantee absolute security.
8. Personal Data Breach
Where WAOPRS becomes aware of a personal-data breach, it will take reasonable measures to investigate, contain and mitigate the breach. Where notification becomes legally required, WAOPRS will provide the required information to affected individuals and/or the competent authority in accordance with applicable statutory requirements.
9. Data Retention
WAOPRS will retain personal data only for as long as reasonably necessary for the purposes for which it was processed or for any additional period required for legal, regulatory, accounting, academic, archival, contractual, dispute-resolution or legitimate organizational purposes. Where personal data is no longer required and there is no lawful basis for continued retention, WAOPRS will take reasonable steps to delete, erase, anonymize or otherwise appropriately dispose of it.
10. Your Privacy Rights
1. Subject to applicable law and any lawful exceptions, individuals may have the right to obtain information concerning the processing of their personal data, request correction of inaccurate or misleading information, request completion or updating of incomplete information, request erasure where applicable, withdraw consent where processing depends upon consent, seek grievance redressal and nominate another individual to exercise specified rights in circumstances recognized by law.
2. Sections 11–14 of the DPDP Act provide for rights relating to access, correction and erasure, grievance redressal and nomination once those provisions become operative. India Code
3. WAOPRS may take reasonable steps to verify the identity of a person making a privacy request before acting upon it.
11. Children's Personal Data
WAOPRS is primarily an academic and professional medical association and its principal membership services are not directed toward children. Where WAOPRS knowingly processes personal data relating to a child, it will comply with the additional requirements applicable to such processing under Indian law as and when those requirements are operative.
12. Cookies and Similar Technologies
1. The WAOPRS website may use cookies and similar technologies necessary for website functionality, security, user preferences, performance analysis and improvement of website services.
2. Where applicable law requires consent for non-essential technologies, WAOPRS will provide an appropriate choice mechanism.
3. Further information may be provided in the WAOPRS Cookie Policy.
13. Scientific and Patient Information
1. WAOPRS does not encourage the submission of identifiable patient information through ordinary website forms.
2. Authors, presenters, researchers and other contributors submitting clinical information, photographs, videos or case material are responsible for obtaining all necessary patient consent, institutional authorization, ethical approval and other permissions required by applicable law and professional standards.
3. Clinical information should be appropriately anonymized or de-identified wherever identification is unnecessary.
14. Photographs, Audio and Video Recordings
WAOPRS conferences, webinars, workshops and scientific events may be photographed, recorded or streamed for legitimate educational, archival, scientific, communication or promotional purposes.
Appropriate notice will be provided where required. Where applicable law requires individual consent for a particular use, such consent will be obtained.
Separate appropriate authorization must be obtained before publishing identifiable patient photographs, recordings or clinical information.
15. Professional Directory
Where WAOPRS operates a professional or membership directory, relevant professional information may be published only for legitimate Association purposes and subject to applicable privacy requirements. Inclusion in a WAOPRS directory does not constitute a guarantee or endorsement of an individual's professional competence, licensure or suitability for a particular patient.
16. Communications
1. WAOPRS may send administrative communications necessary to provide membership, conference, scientific or other services requested by an individual.
2. Optional newsletters, conference announcements and promotional communications will be handled in accordance with applicable requirements. Recipients may unsubscribe from optional communications using the facility provided.
3. Unsubscribing from optional promotional communications will not prevent WAOPRS from sending essential administrative messages relating to an existing membership, transaction, event or requested service.
17. Third-Party Websites and Services
The WAOPRS website may contain links to journals, professional societies, payment providers, social-media platforms or other third-party services. Those organizations operate independently and may maintain their own privacy policies. WAOPRS is not responsible for the privacy or security practices of independent third parties.
18. Grievance Redressal and Privacy Requests
Questions, concerns and requests concerning personal data may be submitted to WAOPRS through its designated privacy contact.
Privacy & Grievance Officer
World Association of Oculofacial Plastic & Reconstructive Surgeons (WAOPRS)
Email: waoprs@gmail.com
Address: B2/115, Gangotri Vihar Colony Phase 2, Gomti Nagar, Lucknow, Uttar Pradesh, India - 226010
WAOPRS will review and address privacy grievances in accordance with applicable law.
19. Changes to this Privacy Policy
1. WAOPRS may update this Privacy Policy periodically to reflect changes in law, technology, organizational activities or data-processing practices.
2. The latest version will be published on the official WAOPRS website with the revised “Last Updated” date.
3. Where a material change requires additional notice or fresh consent under applicable law, WAOPRS will take the necessary steps before implementing the relevant processing.
20. Governing Law
This Privacy Policy shall be governed by and interpreted in accordance with the laws of India. Nothing contained in this Privacy Policy is intended to exclude, restrict or waive any statutory privacy or data-protection right that cannot lawfully be excluded, restricted or waived.
21. Contact WAOPRS
World Association of Oculofacial Plastic & Reconstructive Surgeons (WAOPRS)
Email: waoprs@gmail.com
Privacy/Grievance Email: dr.nirajyadav@gmail.com
Registered Office: B2/115, Gangotri Vihar Colony Phase 2, Gomti Nagar, Lucknow, India - 226010
Official Website: www.waoprs.org